Trustees approve Jenzabar contract
By Jessica LeDuc
Blade staff writer
Rather than moving forward with another company to reimplement Cloud County Community College's software, the board of trustees approved Tuesday night entering into another contract with its current provider, Jenzabar.
In May, the board authorized entering into a two-year contract with Dynamic Campus, a company that specializes in technology outsourcing for higher education, for the reimplementation of Jenzabar. Dynamic Campus would have provided Cloud with an on-site director of information technology to support all of the College's software and modules at a cost of no more than $500,000 a year for two years. The contract was contingent upon receipt of a $984,000 grant from the U.S. Department of Energy.
College President Danette Toone had told the trustees that turnover in the Information Technology department at the college had shown weaknesses in their Jenzabar set-up and the way it worked with the college's third party software.
"We had talked with Jenzabar and asked for a proposal, but it was not commensurate with what we needed or what we were asking for," Toone said last night.
After several employees attended a Jenzabar conference earlier this month and spoke with the company's representatives, Toone said she received another proposal.
Jenzabar will provide its own employee to be on campus to lead the efforts to configure the system to support all of the College's other services and modules. That person will be DelRay Capper, Cloud's former director of information technology.
"Their proposal is to bring DelRay back," Toone said. "He won't be our employee, but he is a known entity. He elicits trust immediately. He will help us get our software in the best configuration possible."
Capper resigned his position of IT director in December 2009 to become a consultant for Jenzabar.
Toone said moving forward with Jenzabar gives the college the opportunity to start work immediately, rather than waiting on receipt of grant funds.
"This will allow all of our module managers to start developing relationships with the Jenzabar people, which for one reason or another never happened," Toone said. "I believe this will move us forward in a very positive way."
The board rescinded the motion made in May to enter into a contract with Dynamic Campus, and agreed to a one-year contract with Jenzabar for $247,800.
In other business, costs are going up to insure the college. Vice President for Administrative Services Bob Maxson presented several bids for insurance.
A quote from EMC Insurance Company, via Peoples Insurance, for $101,183 was approved for the college's general insurance.
Maxson said that amount is $12,752 higher than last year's quote, and can be partially attributed to the new property the college has, such as the new science building at Geary County and the mobile biotech lab.
Because of losses the company has taken in the last several years, Maxson said it was looking at a 15-percent rate increase for the college. In addition, flooding in two dorms and a fire at the greenhouse, have led to a higher rate.
Maxson said he would like to look into joining an insurance consortium that has recently formed among three community colleges for a lower rate. After learning that EMC would raise its rates because of the new concealed carry gun law, Independence, Coffeyville and Neosho community colleges have all partnered to purchase one insurance policy.
The board approved the quote from EMC for $101,183, but Maxson said he would get the board information on insurance alternatives.
The College will also see an increase in its workmen's compensation insurance. At Maxson's recommendation, the board approved a low bid of $64,628 from the Kansas Association of School Boards.
Maxson said he had hoped to see a significant decrease in worker's compensation costs due to internal efforts to reduce employee claims. Unfortunately, he said, the rate is based on three-year claims, and do not include the current year. The new rate represents a 20-percent increase from 2013, and an increase of 63.4-percent since fiscal year 2012.
The board approved purchasing 50 new desktop computers from Dell Computers at a cost of $640.23 each, for a total of $32,011. The computers will replace computers in the Student Success Center and all Smart classrooms on both campuses. The four-year-old computers on campus will be used to replace older computers, and unused ones will be offered for sale.
New College Foundation Executive Director Kim Reynolds updated the board on a number of items. She said she is in the developmental stage of implementing a capital campaign to build a multipurpose facility on campus.
The current gym and fitness center is always busy, Reynolds said, and often students have to wait to use equipment. In addition, the gym is used by the athletic teams, which makes it difficult for other students to participate in intramural activities.
A new facility, she said, would alleviate all those issues, while also serving as a recruiting tool for prospective students. The facility could include a basketball court, track, batting cages, classrooms, and conference rooms.
"We run out of room now, especially when we're trying to host an event," she said.
Reynolds also challenged the trustees to donate to the Foundation, as well as cultivate relationships with potential donors. By the next board meeting, she said she would like to see 100-percent participation from all trustees in donating to the Foundation.
In personnel matters, the board approved the hire of Tasha Riggins as an instructor in Mass Communications at a full-time salary of $33,750, plus benefits. Riggins was previously an admissions counselor, and the board authorized the administration to fill that position.
Chris Wilson, director of human resources, said there was no recommendation for the position of Admissions Director, a position vacated by Reynolds when she became the Foundation executive director. The board also approved the resignation of admissions counselor Samantha Stueder, and authorized the administration to fill that position as well.
John Austin was hired as a new instructor in chemistry at a full-time salary of $36,000 plus benefits, and Brady Jasper was approved as the new assistant women's basketball coach at a salary of $30,000.
During her president's message, Toone congratulated Kim Krull, vice president of academic affairs, on being named the new president of Butler Community College.
"We're very proud of her," Toone said. "She deserves it, and she's ready for it."
Toone also reported that state funding for the 2013-2014 year will remain flat, with no cuts. Next year, however, she said a one and a half-percent cut in funding is expected.
Last night's meeting was the final one for trustee Roger Koester, who was not in attendance because of wheat harvest. Toone said Koester was a member of the board who hired her, and she had appreciated all his hard work.
"I appreciate all he has done for the College," she said. "His service has been much appreciated, and it was an honor to get to work with him."
No action was taken after executive sessions to discuss negotiations, non-elected personnel and a consultation with legal counsel.
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