CCC board presented audit review

Neil Phillips, Jarred, Gilmore and Phillips, P.A. presented the 2017-18 audit report to the Cloud County  Community College board of trustees during its regular meeting on Tuesday night.
Phillips met with the board's finance committee to go over all of the numbers prior to the regular meeting.
Presenting the full board with a brief overview of the audit, Phillips said that no material weaknesses were identified, there were no significant deficiencies reported and there was no non-compliance that was required to be reported.
“The report was an unmodified report. There were no findings to be disclosed,” Phillips said.
The college been determined to be a low-risk auditee, which means it has been more than two years without any federal findings in its audit.
“So that is a good thing,” Phillips said.
In action taken during the meeting by the board of trustees, approved waiving policies C7 and E4 to allow the consumption of alcoholic beverages in Arley Bryant Gymnasium on April 12, 13 and 14 for the Foundation Scholarship Auction.
The board also approved waiving policy B9, which requires the president's evaluation be done at a special meeting in January.
College president Dr. Adrian Douglas has been on the job for just eight months.
It was determined that the board would wait until Douglas had been on campus for a year before doing the evaluation at a special meeting at a later date.
During the board's organizational meeting, Larry Henry was elected as board chairman.
The other officers elected include Tom Tuggle, vice chairman; Marilyn Martin, board clerk/secretary; and Amber Knoettgen, board treasurer.
Ferrell Law Firm was again designated as the college's law firm and Central National Bank was designated as the depository.
Delegate appointments include:
Delegate to KACCT, Ellen Anderson; representative to KASB Governmental Relations Network, Greg Askren; representative to CloudCorp board of directors, Henry; CCCC Foundation, Tuggle.
Committee appointments include:
Audit/finance, Anderson, Henry and Patricia Mcfarlane; facilities, Tuggle and Jesse Pounds; institutional planning, Henry and Tuggle; benefits, Askren and Pounds; negotiating team, Anderson and Mcfarlane with Tuggle as the alternate; emergency preparedness, Tuggle and Henry.
The board voted to set the meetings for the fourth Tuesday of each month at 5 p.m in Room 257 of the President's Addition, except for November and December when the meetings will be November 19 and December 17.
During his report to the board, interim vice president for student affairs Pedro Leite presented some preliminary enrollment numbers for the spring 2019 semester.
“The numbers look fantastic, but these are pre-enrollment numbers compared to the same period in spring 2018. These numbers are students who have pre-enrolled but they haven't paid yet and they may change their mind,” Leite said.
The numbers show an increase in headcount of 40.2 percent and in credit hours of 29.2 percent for the spring 2019 semester.
Leite also presented the board with a draft of a new marketing plan for the college.
The plan includes a number of initiatives the college could use to fulfill goals.
Leite will continue to work on finalizing the plan. He said it could be completed by March.
Also during the meeting, Tuggle presented a student health care memorandum covering four areas including accessibility, care, cost and transportation.
During the November meeting, the board approved a $3 per credit hour increase in student fees with the funds generated to be used to provide health care services for the students, which could include the hiring of a physician assistant to be on campus.
There is currently not a health care provider on campus, and the college has an agreement with Cloud County Health Center to provide services to students at the hospital.
It stated in the memorandum provided by Tuggle that the college is charged $41.50 for each student visit with an early estimated annual cost of around $30,000, and that the cost of an onsite provider is estimated to be $90,000 plus benefits of $20,000.
“Historically we have had a person on site to provide what amounts to urgent care for our students. The landscape has changed as we now have a more formalized urgent care at the hospital and those are the services that are being use,” Tuggle said.
Tuggle said it is important to give the students the best possible care within the college's means.
“I want us to be fully informed before we make a decision,” Tuggle said.
Douglas said that the college is assessing all options for providing health care services for the students.
“We have to weigh all of it and see what is best for our students,” Douglas said, “We will be doing that as we prepare to go into our budget build.”